Transcript

00:00:00 - [SCOTT_WARNER]
Basically, recording a meeting and then, running a transcription type of thing on it. Would that be right?

00:00:08 - [LISA_LAW]
Yeah. I pretty much. I mean, I I had asked to gauge if, Copilot had well, one, I asked if I could download a, like, kind of a not really a recording, but it like, a transcription thing. And he was like, no. Can't really do that. And I threw out a couple options. I honest tried to download it first, and then I was like, yeah. I figured it would be the case and be like, your a IT needs to

00:00:33 - [SCOTT_WARNER]
Yeah.

00:00:33 - [LISA_LAW]
Have approval. So then I asked. I was like, well, if I can't download something externally, I was like, does Copilot have something? And he was like, kind of, but, it would be more than just the free version that you have. So you'll need to take this course. And I just told Amity, I was like, I've got, like, eight interviews over the next three days that was like, if if I could be present, like, during the interviews and it just record, then I can just kinda copy and paste what they say into my template.

00:01:03 - [SCOTT_WARNER]
Yeah.

00:01:03 - [LISA_LAW]
And it would just be so much more beneficial than me trying to type while they're talking to record their

00:01:11 - [SCOTT_WARNER]
Sure. So my workaround will work. It's just it's not gonna be as good as as it it'll be it'll do exactly what you want. It just won't be it'll be a multistep process instead of just being able to record and and run a transcript. So what we've I because I helped Vera do this a while back. So the easiest way to do it is to record if you're on a speakerphone, which I think you are. Right? You don't have a headset on, right, or anything like that?

00:01:40 - [LISA_LAW]
No. No. No. Yeah.

00:01:41 - [SCOTT_WARNER]
So if you have a speakerphone, I just you can record it using your phone. So I I use the voice recorder app. It's built into, Apple, or you can download something called Sound Recorder, which works too.

00:01:55 - [LISA_LAW]
Okay. So

00:01:57 - [SCOTT_WARNER]
what I've done is just record the conversation that way. You decide morality, legality, how you wanna do it. Indiana is a one party notified state. You don't have to tell them, but that's up to So what I've done is just record the conversation, use using your phone, and then I have a custom app I built that will listen to the file and pull out the transcript and then send I can send that to you.

00:02:25 - [LISA_LAW]
Oh, okay.

00:02:26 - [SCOTT_WARNER]
I I would let you run it, but you need Python and all these advanced IT tools. It's just it would I I won't listen to your file. I just wanna run it, and then I'll send it back to you. Okay. But, that's probably the best way to do it. So if you just record today's, that way, we can talk later, I'll tell you how to send it to me and all that. Okay. We can run this one, and then I'm gonna work with IT to get you access to the real version so that we can do it better for you next time. I just I don't think there's especially with this SAP thing, I don't know that there's any way I can get that done today. So

00:03:00 - [LISA_LAW]
No. I and I appreciate you just offering, like, a solution. I think it might be, you know, the direction I as we move forward, it would be helpful for us as Shiloh's, you know, kinda taking over recruitment, just making life a little more efficient.

00:03:19 - [SCOTT_WARNER]
Yeah. No. To me, it's it's definitely a tool that the company needs to use. Shawn very much agrees, and he's I mean, you say fighting. He's not fighting. He's trying to work with HQ to get them to open it up to us because we want it, but they're fighting it because they they say in Germany, it's a privacy thing. And I my answer is I don't really care if it's a problem in Germany. It's not a problem here, especially because our system tells you you're being recorded. You know?

00:03:45 - [LISA_LAW]
So Yeah.

00:03:46 - [SCOTT_WARNER]
And you can opt out. You know? So and if someone opts out, then we'll deal with it. But, anyway, long story short, this is the best short term solution. So if you don't mind just doing it that way for today. Yeah. I'll work with, Shawn and gauge and see what we can do for your Copilot license, I have no problem. I can get you that, because I'll just tell them to do it. The recording feature, that's gonna be a little bit more of a challenge, but I think I think we can get it done. So

00:04:14 - [LISA_LAW]
Okay. Awesome. Well, I've got, two today, one at noon and another at two. So I'll I'll just record both of those, and then Okay. Just send them over to you to to transcribe. Totally works. What which apps did you say that I could use to do that?

00:04:35 - [SCOTT_WARNER]
So the best one so so here's how here's why I did this is because I have my wife record all the doctor conversations, and then she sends them to me, and then I can summarize them and everything. So we use an app called, I gotta find it, Voice Recorder. If you just go to the App Store, it looks like a little cassette tape.

00:04:53 - [LISA_LAW]
Okay.

00:04:53 - [SCOTT_WARNER]
The reason I like that is because it names the files with the date and time of the recording, which helps kind of know in order which way they went. And then I'll show you later how to share it because there's, a share button, and you can just send it to me. If you wanna do a test call, I'm I think I'm free till ten. Hold on. Let me check. Yeah. I'm free till ten. So if you wanna download it, and then we can do a little test if you want and and see how that works or kinda whatever you want. So

00:05:24 - [LISA_LAW]
Yeah. I, I've got a call with with with Kate in a in a few minutes that You could also I can if if I need

00:05:35 - [SCOTT_WARNER]
you know, if you try it or or you could just try it with her and then, you know, and then you could call me back, and I can tell you how to send it to me and and things like that. And trust me, my wife does it, and she knows the least about IT of anyone I've ever met. So they always say there's the tech and the nontech, and they find each other. You know? Yep.

00:05:55 - [LISA_LAW]
That is exactly mine and my husband's relationship.

00:05:58 - [SCOTT_WARNER]
Yeah.

00:05:58 - [LISA_LAW]
He updates all my apps every day. He's like, what world are you living in? And, like, my personal phone has, like, all kinds of notifications. He's like, I cannot deal with this. You stress me out. And I'm like, I'm just over here living my life. That's just how it is.

00:06:14 - [SCOTT_WARNER]
Your phone, and she goes, can you fix this? Yeah. You know? Yeah. Yep. Yeah, dear. No problem. So well, give it a shot. Let me know. If if it if it doesn't work out or if that's complicated, let me know. But I if if this works out, it's it's the fastest way to get you going today.

00:06:32 - [LISA_LAW]
So Okay. That's that's fantastic. So I appreciate that very much.

00:06:37 - [SCOTT_WARNER]
No problem.

00:06:38 - [LISA_LAW]
Unrelated, did did you guys get to talk to Brent yesterday at all? Did he was he able to come onsite? Do you have any idea with with Chris Devlin and that whole

00:06:49 - [SCOTT_WARNER]
I didn't hear yesterday whether they did or didn't. I ended up I I can't remember if I oh, I talked to at the end of the day. So I was at the hospital all day because Keeley's still in the ICU. So I I was not onsite, which I wanted to be, but I wasn't. So I actually never really heard from Chris on whether they got together or not, so I'm not sure.

00:07:08 - [LISA_LAW]
Okay. I I went down to chat with with Nathan and Steve. Might have been close to noon. And Chris was just packing up a bunch of stuff, and I I I didn't honestly, I didn't know what time that he was coming in, but I was just like, hey. I was just coming down to checkin. How's things going? And he was like, oh, you know, we're we're down to x number of things in the backlog. And, I probably should have asked him then, but, honestly, Chad was around. So I was like, not gonna have this conversation Yeah. Right right here. So Okay. So, yeah, I was just curious if if you because, I mean, I I think hearing you guys talk on Monday, like, if if he's interested, gosh, it would be a nice way to help bridge that for for Chris.

00:07:59 - [SCOTT_WARNER]
Yeah. My my curiosity is if Brent really wants to do that or not. So I think think that's and I have not had a conversation with Brent on that topic. So I I think that would be the only hang up is is, you know, what I don't want is Brent to take a job just because he wants a job, and then it does it's not what he wants to do. And then you just kinda have a little bit of a situation there. There. So

00:08:20 - [LISA_LAW]
No. I totally get it. Well, I was just curious. I know Chris had talked about, like, sometime on Wednesday. So I'll followup with him and just see if there was any developments on that front.

00:08:31 - [SCOTT_WARNER]
Okay. I I did have one more question for you that you reminded me of. Amity, I don't know if she's had a chance to talk to you yet, said that she didn't care if I got access a core at least with non admin or something like that. Right? I I don't know what's possible. Basically, what I would like to be able to do is put put together and pull staffing reports, like, basically so I used to ask Vanessa all the time, and and I can still put in a request if that's easier, but it's like staff, first name, last name, address, ZIP, manager, pay grade. I think that's that's probably it. Oh, company. Anyway, the the basic, like, roster ish kinda thing. So what I do is I upload it into my compliance system, and it tracks, like, do they have a delegation of signature authority? What's their authority level? Stuff like that. So I guess kinda whatever works best for you guys. But Amity was like, I don't really care if you have access. And I she said, I don't think Lisa would. And I think you and I talked about it once, but I couldn't remember. So

00:09:37 - [LISA_LAW]
Yeah. I will chat with Kate here in a few minutes and just say, like because ultimately, she's I cannot wait till we get in a new HCM because I hate the reporting in Paycor. Like, I've tried to run a couple of reports out of there, and it's it's not it doesn't spit out what I need it to. So, I mean, right now, I would be connecting you with Kate, and that adds just another level. Like, I have no issues whatsoever just saying, like, hey. Can we give Scott rights to go in there and and run those reports? I don't have

00:10:13 - [SCOTT_WARNER]
issues with With my IT background, I could maybe just figure it out. But I also I don't you know, if she has guidelines or or anything else, I'm happy to to listen. My goal is to burn you guys low as possible.

00:10:26 - [LISA_LAW]
Yeah.

00:10:27 - [SCOTT_WARNER]
I would I would hope I could figure it out, but I don't know. Maybe maybe I wouldn't. I don't know. It's hard to say. So just let me know. I'm not know, Vera was just looking for an update because that's also how we she uses my system to manage fleet drivers too. So with all the changes, she just asked for an update. And I said, honestly, I haven't had a chance since Vanessa left. So let me let me figure out with Lisa what we can do. So just ask Kate what she thinks, and then if one of you guys could let me know, I appreciate it. So

00:10:53 - [LISA_LAW]
Yeah. I don't know what the, the left like, the I know that I'm set up as, a company admin, but I don't know what the authorization levels are for the reporting in there. So let me talk with Kate about it this morning. If it again, Scott, I have zero problems giving you the rights to go in there and run your own reports whatsoever. Like, I I I think that would be the the least burdensome, especially right now.

00:11:19 - [SCOTT_WARNER]
Yeah.

00:11:20 - [LISA_LAW]
So let me just see if Kate can walk me through, like, what that looks like, and then I can delegate that authority over to you. And then Okay. I guess you let me know, like, if you run into challenges because Kate is much more savvy in that system with the reporting. Okay. So, but to me, I have zero problems with with you doing that whatsoever.

00:11:41 - [SCOTT_WARNER]
I would say feel free to check with Amity just because I don't I don't ever wanna say, well, Amity said because you never know. But, you know, if if if if you wanna verify, feel free. If you guys have any questions, let me know. But just whenever you guys can, that'd be nice. So

00:11:54 - [LISA_LAW]
Yeah. Absolutely. And I, like I said, well, this will be so much better once we get into either, you know, Paylocity or UKG because I the I haven't seen the demo, obviously, yet in UKG, but I I know what Paylocity looks like. And I'm just like, this this will be so nice because I I told Amity, I was like, they have a dashboard, like, a data insights dashboard. I was like, I can create kind of what whatever pulse that the the management team wants and whatever cadence, and I can also, like, give that reporting out. I was like, it's just so I love the reporting.

00:12:32 - [SCOTT_WARNER]
Watching them do it. That was really nice. Yeah. So I I love Paylocity, what I've seen so far. My only you know, just because you had said, you know, it's kinda good up to 500. So it's like, maybe we sit down and we say, how how long till we get there? Without M and A activities, it's probably forever. If M and A would be the only chance, I think it really pushes us that far. So, you know, I think there's risk reward there. UKG is nice. My daughter uses it. My wife uses it for their respective employment, but I only see it as an employee. Right? So I don't know anything about the admin side. So

00:13:06 - [LISA_LAW]
Yeah. Certainly, we're gonna have that call this afternoon with, with Jess. I did give Amity a heads up, and this is my I'm I'm trying not to be biased here, but this is my only hang up is Jess told me that prior to our call with them last week that they would not feel comfortable at this point committing to a July or even August implementation date. Like, they normally chemo? Yes. Okay. Okay. Like, they usually like to build in four to five months of time Uhhuh. To make sure that there are no problems with the implementation. Like, they they find somebody that has worked with the same kind of type of industry that we're in, and they also connect us with, and and I'm happy to bring a little bit of this dialogue up this afternoon. But I just told him, was like, well, it's not necessarily a deal breaker for me, but we would want to do it on a clean quarter. So if if that would mean q four, if if we're not gonna go, you know, in July. And I said, q four is just kinda messy. I mean, there's lots of other priorities that I have going on with, you know, benefit renewal and open enrollment that that just throws everything into there. And he was like, well, I'm not saying it can't be done, but it is less than ideal for us because we don't wanna rush through this process.

00:14:54 - [SCOTT_WARNER]
Sure. My my thoughts are are this way, Lisa. And I'll just I'm just telling you, let's not Yeah. I wouldn't say it to other people is if you have experience with Paylocity, you feel pretty comfortable that it does what we need. My gut says go with something we know rather than something I don't know. Sales guys promise a lot. So I believe when someone's used a system and says, this does what it does. Because let me just say, I've been burnt way too many times on the Yeah. Don't worry. We can do that. And then you buy it, and they're like, oh, did we say we could? We meant we couldn't. Sorry. You know? So

00:15:28 - [LISA_LAW]
Yeah. I I mean,

00:15:30 - [SCOTT_WARNER]
Fiji is great, but I just I I feel much better with someone who's used a system and says, this is great for us or whatever. And that reporting was slick. And I know that's not the only thing, but it's something we're critically missing right now. So

00:15:44 - [LISA_LAW]
Yeah. I mean, there's I've I've worked in that system for for years. I told Kate, I was like, you know, I'm certainly don't wanna cloud anything for her. I was just like, but the nice thing is, like, she learns how to do the payroll, and then I I'm the backup for that. I was like, you know, Kate, you shouldn't have to, like, feel like because I know she plans her PTO around payroll. You know, for the last, you know, six years when I worked at Arrow, I because I was the only person that knew how to do payroll, I would do payroll on vacation. And I was like, you know, it it just sucks, Kate. I was like, you know, so there's a backup automatically because I know how to do that. Now I don't know how to do it for for our company, but I at least know how to process it.

00:16:31 - [SCOTT_WARNER]
Like shouldn't be that much different. Right? And Yeah. And I like that they have the Canada stuff. You know, it looked like it was much better than what we're dealing with now, obviously. Kate seemed when Kate didn't have much to say yesterday, that made me feel good about it because, like Yeah. She's she's really struggled, and I feel so bad for her. So

00:16:50 - [LISA_LAW]
Yeah. Same. And and I would I'm just excited to you know, both that both companies are saying that they this could all go under one for Canada and in The US, which I think for for finance and for Kate, like, that's, you know, a huge win to help out because having these two separate systems is just not not fun.

00:17:11 - [SCOTT_WARNER]
Yeah. And I like that they we also have the option of combining companies over time or or now even because, I mean, I think Amity's probably shared with you, you know, we're trying to really look towards building a shared services between, like, HR and IT and all the, you know, things. So having a system where you you wouldn't have to manage multiple different systems across companies would be huge, I think. So

00:17:31 - [LISA_LAW]
Yeah. Same. I I very much agree with that.

00:17:34 - [SCOTT_WARNER]
Cool. Well, if I could just let me know. Otherwise, I'll see you this afternoon. But, yeah, let me know if you wanna test that recording out, and I can walk you through real quick how to send it to me, then I'll the transcript just takes about thirty seconds so I could run it for you, and then you'd be good to go. So

00:17:49 - [LISA_LAW]
Okay. I'll download that app, and then I'll send I'll I'll test it here with Kate in a few minutes, and I'm I'm sure I can at least figure that that portion out.

00:17:59 - [SCOTT_WARNER]
Yeah. That part if you just get the recordings, we'll figure the rest out easily. So no problem. But, yeah, just holler if you have any problems. Okay?

00:18:06 - [LISA_LAW]
Will do. Thank you, Scott.

00:18:07 - [SCOTT_WARNER]
Yep. Take care.

00:18:08 - [LISA_LAW]
Bye. Bye.