Summary

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  1. Properties - Meeting Date: Unknown - Meeting Type: Call - Note Type: Summary - Attendees: Scott Warner, Amity Sendama

1. Meeting Summary

I spoke with Amity about whether we should send people home and still pay them given the current system/work disruption. The main concern was how paid non-working time should be handled for hourly employees, particularly whether those paid hours would count toward overtime.

My view was that if we do not have meaningful work available, we should not keep people on site just to fill time. Based on prior practice, I believe employees are typically paid in these situations, similar to a snow day, but that time should likely be coded in a way that does not count as hours worked for overtime purposes. I was clear that I was not certain of the exact payroll or HR coding and that HR needs to confirm the correct treatment.

Operationally, the warehouse and related teams were largely out of productive work because their tasks depend on SAP. Steve had indicated they were down to low-value cleanup activity such as sweeping floors, and beyond that any additional work would be artificial. I told Amity that if there is no real work, we should send people home and sort out the pay treatment with HR, rather than keeping them on site without purpose.

2. Attendee List

  • Scott Warner
  • Amity Sendama

3. Action Items

  • [Amity Sendama] Confirm with Lisa how to code paid send-home time in HR/payroll.
  • [Amity Sendama] Clarify whether paid non-working time counts toward overtime eligibility.
  • [Amity Sendama] Pull in Robert if needed to confirm normal practice and align on approach.
  • [Scott Warner / Operations] Send employees home if no meaningful work remains available rather than assigning non-value-added filler work.
  • [HR/Payroll - via Lisa] Confirm the appropriate pay code or payroll treatment for this type of event.

4. Relevant Timelines

  • Immediate: Decide whether employees can be sent home today while pay treatment is being clarified.
  • Same day: Amity to check with Lisa on HR/payroll coding and overtime implications.
  • Before payroll processing / overtime review: Confirm whether this time is paid but excluded from overtime calculations.

5. Additional Notes

  • The practical comparison used was a 'snow day' scenario, where employees are paid but the time does not necessarily count as hours worked for overtime.
  • The key unresolved issue is compliance with wage and hour handling, specifically how payroll codes the time.
  • Warehouse and repair teams still had some activity available, but it was largely low-value work and not a good use of labor if core systems remain unavailable.
  • My bias was to avoid having employees remain on site without productive work simply to fill the day.