Summary

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  1. Properties - Meeting Date: Not specified - Meeting Type: 1x1 - Note Type: Summary - Attendees: SCOTT_WARNER, AMITY_SENDAMA

  2. Meeting Summary We focused on two items: clarifying our anti-corruption policy as it relates to vendor-hosted sporting event networking, and aligning on an April in-person trip proposed by Bernd.

Amity flagged ongoing friction with the current hard line on attending events at Pacers/Colts/Indians venues, even when there is a legitimate business presentation attached. I agreed the rule is too rigid in practice and is costing us networking and learning opportunities. I will draft exception language that would allow attendance at US sporting events when there is relevant business content and a clear business case, contingent on prior ELT approval. Plan is to run it by Dominic after Amity confirms Matt is supportive. For the immediate Pacers event with an AI-focused session, I suggested submitting a one-off exception request if timing requires it.

On travel, I debriefed my call with Bernd. He sees clear value in an April in-person working session. I will send a formal email to Amity and Matt with the proposal and attendee options. Likely travelers are me and Shawn, with Gage as a strong add given his role in managing the prospective new tenant. I am still planning a June trip but need to reconcile that timing with a separate Houston obligation.

  1. Attendee List - SCOTT_WARNER - AMITY_SENDAMA

  2. Action Items - SCOTT_WARNER - Draft anti-corruption exception language for US sporting events tied to legitimate business content, requiring prior ELT approval; send to Amity this week and then review with Dominic. - AMITY_SENDAMA - Raise the proposed exception approach with Matt at 2 pm and confirm support for Scott to proceed with drafting and socialization. - AMITY_SENDAMA - If timing dictates, submit a one-off exception request for the upcoming Pacers AI event; coordinate whether Lisa should be invited if approved. - SCOTT_WARNER - Send formal email to Amity and Matt summarizing the Bernd discussion and proposing the April in-person trip, including recommended attendees and objectives; request their approval. - SCOTT_WARNER - Confirm Gage's availability and interest for the April trip and finalize the travel party. - SCOTT_WARNER - Reconcile June travel plans with the potential Houston requirement and provide an updated plan.

  3. Relevant Timelines - Today, 2 pm - Amity to discuss the policy exception approach with Matt. [Related: Amity one-off request if needed.] - This week - Scott to deliver draft exception language and connect with Dominic for review. - Upcoming, date TBD - Pacers event with AI presentation; pursue one-off exception if policy change is not yet approved. - April - Target window for in-person session with Bernd. [Related: Scott to secure approval and finalize attendees.] - June - Planned trip remains on calendar; Scott to resolve potential conflict with a Houston commitment.

  4. Additional Notes - The strict prohibition now appears in the latest anti-corruption policy; for years it was enforced informally. Current market norms include vendor and partner events at sports venues with a learning component; our stance is out of step and hinders relationship building. - Suggested policy framing for exceptions: - Event must include relevant business content and a reasonable business case documented in advance. - Prior written approval by an ELT member. - Clear documentation of costs and attendees to ensure transparency and compliance. - Bernd explicitly sees value in the April in-person discussion. Including Gage would strengthen downstream execution on tenant management and aligns with Facilities and PMO scope. - I will prioritize quick turnaround on the draft language so Amity can keep momentum with Matt and, if necessary, secure a one-off approval for the imminent event.