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## 0.  Properties
- Meeting Date: Unknown
- Meeting Type: 1x1
- Note Type: Summary
- Attendees: Scott Warner, Amity Sendama

## 1.  Meeting Summary
I met with Amity to align on two main items: the debt reconciliation/supporting presentation for the settlement matter, and updates needed to our policy/training framework following changes to the anti-corruption guidance.

On the settlement matter, I confirmed I could finish my work that day.  I plan to recheck the reconciliation Robert provided, as my calculation was close but not identical, with the variance appearing to be in the interest calculation.  Strategically, I want to present the outstanding debt remaining under the settlement agreement, plus interest, without unnecessarily highlighting prior payments unless required.  The objective is to keep the presentation focused on the current amount owed while avoiding creating avoidable complications.  Amity agreed with that approach, while recognizing the detail may eventually come out if the matter progresses.  We also noted that the other party's filed position that only about $300,000 was owed does not reconcile with any reasonable interpretation of the numbers.

We also reviewed the updated anti-corruption policy and agreed the change is favorable for us, particularly around hospitality thresholds.  Based on the revised limits, I do not believe we need an exemption related to the current event under discussion.  I also confirmed I am already reviewing the expense policy and will incorporate the new anti-corruption thresholds and related updates as part of that process.  Once updated, I will route the revised expense policy through Barb and Mike before publishing.

A broader takeaway from the discussion is that we need a more consistent approach to policy acknowledgment and training administration.  Rather than handling the expense policy separately, I will look at whether we can push the updated policy through our training platform so employees can acknowledge receipt/sign off in the same way we manage other compliance training.  I noted that we lost some ability to directly modify existing courses, but based on my discussion with Shawn, I may be able to upload revised content, recreate the course, remove the outdated version, and include an acknowledgment step.  That would also support annual reporting and recordkeeping for Compliance.

## 2.  Attendee List
- Scott Warner
- Amity Sendama

## 3.  Action Items
- [Scott Warner] Recheck Robert's reconciliation, with specific focus on the interest calculation variance.
- [Scott Warner] Finalize the settlement-related presentation/support and complete it the same day.
- [Scott Warner] Frame the settlement amount as outstanding debt remaining under the settlement agreement plus interest, without highlighting payments unless necessary.
- [Scott Warner] Update the expense policy to reflect the revised anti-corruption hospitality limits and any related changes.
- [Scott Warner] Route the revised expense policy to Barb and Mike for review before publication.
- [Scott Warner] Notify the ELT of the updated meal/hospitality limits once the policy position is finalized.
- [Scott Warner] Evaluate whether the updated expense policy can be distributed and acknowledged through the existing training platform rather than via DocuSign.
- [Scott Warner] Test the training platform approach discussed with Shawn, including uploading revised content, recreating the course, deleting the old course, and adding an employee sign-off step.
- [Scott Warner] Align expense policy acknowledgment with the broader compliance training approach, including anti-corruption and potentially anti-harassment training.
- [Amity Sendama] Continue coordinating on whether any additional Finance support is needed for the settlement matter if questions arise.

## 4.  Relevant Timelines
- Same day: I expected to finish the settlement-related work.
- Effective 1/1: The anti-corruption policy threshold change became effective.
- Near term: Expense policy updates to be completed and sent to Barb and Mike for review.
- Near term: Determine whether the training platform can support policy acknowledgment before sending out updated policy/training materials.
- Annual cycle: Training sign-off records are used for yearly reporting to Susie.

## 5.  Additional Notes
- The key strategic judgment on the settlement matter is to stay focused on the outstanding obligation and avoid over-explaining payment history unless that becomes necessary.
- The mismatch between our calculation and Robert's appears minor and likely tied to interest, not principal.
- The other party's apparent claim that only about $300,000 is owed appears materially inconsistent with the underlying numbers.
- The revised anti-corruption threshold is operationally helpful and materially better than the prior limit for routine business meals/hospitality.
- We should treat the expense policy update as part of a broader compliance communications and training process rather than as a one-off administrative change.
- There is a broader unresolved issue around how we administer and track employee compliance training, especially where policy acknowledgments and course updates need to be maintained consistently.