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0. Properties - Meeting Date: Unknown - Meeting Type: Call - Note Type: Summary - Attendees: Scott Warner, Shawn Remick 1. Meeting Summary We aligned on how to handle Philip's misunderstanding about budget ownership and approvals for the service purchase. The core point is that HQ is the budget owner - we will purchase and backcharge to HQ, and therefore HQ must approve any spend level. Ren may be asked to manage it operationally, but Ren will still need to secure HQ sign-off for the actual dollar amount, whether that is 15k, 20k, or 250k. I will attend an 11:00am meeting to clarify governance boundaries and decision rights for this group. Depending on the outcome, I will either support Ren with defined constraints or push this back to HQ to reconcile scope and funding. Shawn will reply to the email thread today to clearly state the framework and answer their immediate question, and we will sync after my meeting. Separately, Shawn canceled the regular touchpoint and asked Vera to flag if we need to hold it this month. 2. Attendee List - Scott Warner - Shawn Remick 3. Action Items - [Shawn Remick] Reply to Philip and the group clarifying that the purchase will be made by us and backcharged to HQ, and that HQ must approve the final cost. Include direct answers to their immediate question. - [Scott Warner] Attend the 11:00am meeting to define governance boundaries, authority, and required approvals for this effort. - [Scott Warner] Call Shawn after the 11:00am meeting (target 11:30am-noon) to brief on outcomes and align next steps. - [Shawn Remick] Monitor for any request from Vera to reinstate this month's touchpoint and schedule if needed. 4. Relevant Timelines - Today 11:00am - Scott to attend governance/approvals meeting. - Today 11:30am-noon - Scott to call Shawn with a readout and next steps. - This month - Touchpoint only if Vera requests it. 5. Additional Notes - Messaging discipline matters: emphasize that HQ is the budget owner; we are executing the purchase and backcharging to HQ; HQ approval is mandatory at whatever dollar level is proposed. - Ren can manage the work operationally, but decision rights and budget approvals remain with HQ. - Depending on the 11:00am outcome, we may either proceed under clear constraints or escalate back to HQ to resolve scope and funding mismatches. - Risk: The initiative appears loosely scoped and could become a governance and cost overrun issue if boundaries are not enforced.
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