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--- Meeting Date: Unknown Meeting Type: 1x1 Note Type: Summary Attendees: - Scott Warner - Amity Sendama --- ## 1. Meeting Summary I met with Amity to align on a few near-term items before she is out, primarily NetSuite renewal timing, Adaptex asset planning, and a serious cyber-related close call she wanted to make sure I was aware of. On NetSuite, we agreed there is no need to force an immediate decision. The current contract does not expire until August, so we have time to align internally. Amity's current preference is a 6-month renewal, with some openness to 7 months to get through quarter-end, but only if Casey and Mike are also comfortable with that direction. I made it clear I do not want to sign anything without her review, and we agreed we can continue internal discussion while she is out and finalize once she returns at the end of the month if needed. We also discussed the Adaptex asset situation, which Amity continues to view as unsettled and not moving fast enough. Casey appears to be the point person, but the asset list still needs to be consolidated and a clearer plan of action needs to be established. We also questioned why the move timeline is centered around April 13 when the building deadline is not until May 31. I suggested a short working session with Amity, Shawn, Casey, and potentially Mike to walk through the latest plan and tighten up responsibilities before her vacation. Separately, Amity shared a significant attempted fraud incident that nearly resulted in a wire transfer of approximately $1.9 million. The scam involved impersonation, WhatsApp communication, a fake confidential project, DocuSign documents, and a separate Outlook login, making it a relatively sophisticated social engineering attempt. Fortunately, the transfer was stopped before funds were sent. Dan has already reviewed her machine after a malicious-link alert, and Gage has been informed. I told Amity I would check with Tanner on whether this should be reported to law enforcement, potentially the FBI, given the sophistication and scale of the attempt. ## 2. Attendee List - Scott Warner - Amity Sendama ## 3. Action Items - [Scott] Update the Adaptex collaboration spreadsheet based on management team inputs and circulate the revised version. - [Scott] Continue internal alignment on NetSuite renewal structure and timing with Casey and Mike while Amity is out. - [Scott] Hold any final NetSuite signature until Amity has reviewed the proposed terms. - [Amity] Schedule a working session with Scott, Shawn, Casey, and optionally Mike to review asset planning and NetSuite discussion. - [Casey] Continue leading the Adaptex asset work and help drive consolidation of the asset list and next-step plan. - [Scott] Reconfirm the rationale for the April 13 move timing versus the May 31 building exit date. - [Amity] Forward the suspicious NDA / DocuSign materials to Scott for awareness and follow-up. - [Scott] Check with Tanner on whether the attempted fraud incident should be reported to law enforcement and, if so, through what channel. - [Scott] Monitor for any follow-up required from IT, headquarters, or security leadership related to the attempted phishing / fraud event. ## 4. Relevant Timelines - End of month - Amity returns on the 30th or 31st and could review or sign NetSuite documents at that time if necessary. - August - NetSuite current term is not up until August, so no immediate renewal action is required. - Tomorrow - Planned asset review call with Ren and Casey. - Tomorrow, 4:00 to 4:30 PM - Tentative working session to review Adaptex asset planning and NetSuite alignment. - April 13 - Current target date being referenced for moving assets. - May 31 - Deadline to be out of the building. ## 5. Additional Notes - Amity does not want NetSuite decision-making pushed entirely to Casey without broader alignment, especially since she and Casey are not fully on the same page yet. - My view is that there is no strategic reason to rush NetSuite, particularly given the August expiration and the fact that we already pulled the timing back significantly. - The asset discussion signals a broader execution risk. The work does not yet appear fully coordinated, and the team still needs a more complete, consolidated operational plan. - The attempted fraud scheme was sophisticated enough that it bypassed initial instincts because it appeared to come through trusted internal channels. The use of executive names, legal references, DocuSign, and a separate Outlook environment made it more convincing than a standard phishing attempt. - One important lesson from the discussion is that highly directive requests, especially from senior leaders, can be interpreted as pre-vetted unless explicitly challenged. That creates risk in wire, legal, and confidential transaction workflows. - I told Amity I would keep her disclosure confidential, but I want to stay alert for any related follow-up from security, legal, or headquarters.
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