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0.  Properties
- Meeting Date: Unknown
- Meeting Type: 1x1
- Note Type: Summary
- Attendees: Scott Warner, Amity Sendama

1.  Meeting Summary

I connected with Amity on two operational items.  First, we aligned on how to handle the current pay grade list for the Paycor conversion.  There is not a newly issued consolidated pay grade file beyond last year's version, so the right approach is to use last year's spreadsheet as the baseline, update it with the tracked personnel changes already maintained in Excel, and then have Amity and Lisa review it for accuracy before anything is finalized in Paycor.  This should simplify the conversion and avoid having to rebuild the file from individual promotion letters.

Second, we discussed a request from Jasmine Rinke regarding a potential visit to the Lebanon subsidiary by Stephanie's daughter, Rebecca.  Since the purpose and scope of the visit are still unclear, I agreed with Amity that Vera is the best initial point of contact.  Vera can speak with Rebecca directly, clarify what she wants from the visit, and help determine whether this is simply a site tour or something that requires a more structured agenda and executive involvement.

2.  Attendee List

- Scott Warner
- Amity Sendama

3.  Action Items

- [Scott] Ask the team member maintaining the pay grade tracking spreadsheet to send the updated working file to Amity and Lisa for review.
- [Team member maintaining pay grade file] Use last year's pay grade spreadsheet as the starting point and update it with the tracked employee changes already captured in Excel.
- [Amity] Review the updated pay grade list with Lisa and sanity check it for missing changes before it is used in Paycor.
- [Lisa] Review the updated pay grade list with Amity for accuracy and completeness.
- [Amity] Speak with Vera about serving as the initial contact for Rebecca's potential Lebanon visit.
- [Amity] Connect Vera with the appropriate parties so Vera can clarify Rebecca's interests and expected visit format.
- [Vera] Determine what Rebecca wants from the Lebanon visit and advise on whether a simple tour or a more formal agenda is needed.

4.  Relevant Timelines

- Pay grade list update and review should happen before the pay grade data is loaded into Paycor.
- Vera outreach regarding Rebecca's visit should happen before any travel plans or internal visit agenda are developed.

5.  Additional Notes

- The team confirmed there is no new formal pay grade master list available this year.
- The employee change tracking spreadsheet appears to be more complete than initially expected and should reduce manual rework during the Paycor setup.
- For the Lebanon visit, language and relationship fit make Vera the most practical first point of contact.
- If Rebecca's visit ends up being more than a basic tour, we may need to coordinate a structured agenda and potentially include executive team participation, such as a dinner or department meetings.
- A prior example was referenced where a family visitor spent time touring the site and sitting with different departments, which may serve as a useful model depending on Rebecca's goals.